Conference Supervisor

Conference Supervisor

Salary: €33k

Location: Offaly

Duties & Responsibilities:

• Work with clients and event planners to understand the goals, requirements, and scope of each conference.
• Coordinate logistics such as venue selection, catering, technology requirements, and other event-specific needs.
• Create detailed event schedules and oversee all stages of event preparation, including timeline creation, vendor coordination, and attendee registration.
• Supervise the on-site setup and teardown of events, ensuring everything runs according to plan.
• Manage event staff, volunteers, and vendors during the conference to ensure smooth execution.
• Handle last-minute changes and issues on-site to ensure minimal disruption to the event schedule.
• Lead and manage a team of event assistants, volunteers, and contractors to support conference operations.
• Assign duties, monitor performance, and ensure all team members are trained and informed on their responsibilities.
• Provide outstanding customer service to conference attendees, speakers, and sponsors.
• Address attendee questions, concerns, and requests promptly and professionally.
• Coordinate feedback collection from participants to improve future events.
• Maintain relationships with vendors, suppliers, and service providers to ensure timely and high-quality services.
• Oversee contracts, budgets, and payments related to conference services.
• Monitor event budgets and ensure expenses stay within limits while meeting the event’s objectives.
• Make recommendations for cost-saving opportunities without compromising event quality.
• Oversee post-event activities including clean-up, attendee feedback surveys, and debriefs with team members.
• Analyse event success, review feedback, and propose improvements for future conferences.

Candidate:

• Bachelor’s degree in Event Management, Hospitality, Business, or related field (or equivalent experience).
• years of experience in conference/event coordination, with a proven track record of successful event execution.
• Strong leadership and team management skills.
• Exceptional organizational and time-management abilities, with attention to detail.
• Excellent written and verbal communication skills.
• Ability to thrive under pressure and manage multiple priorities.
• Strong problem-solving skills and the ability to think quickly in a fast-paced environment.
• Proficiency in event management software and Microsoft Office Suite.
• Flexibility to travel and work outside regular office hours when necessary.

BURAMB22